Digital Document Storage - Document Digitization
Digital document storage is essential for the preservation of physical documents, heritage pieces or artworks. It keeps items in a safe place. AGS Records Management has provided digital document storage to a number of esteemed organisations in order to secure their most valuable items.
Your important items deserve to be stored with digital scanning
In our modern world, digital document storage is becoming increasingly vital to organisations.
AGS Records Management can guarantee the same service quality for the digitalisation, the physical archiving of the original document and the processing of the digital image.
Each file is carefully managed to optimise the ease and speed of document retrieval.
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Digitise, Guarantee, Optimise
Our digital document storage department manages the digitalisation process of your documents, which are then returned to you in an electronic format.
Preparation
Receipt, sorting and preparation of the documents to digitise
This first step consists of determining the quality of the documents to be scanned, sorting them and removing the staples, paper clips or binders, if needed.
Document Digitization and Scanning
Digitization of the records and the dematerialised records structure
AGS Records Management carries out the imaging your documents in highly secure, specialised rooms. We use high-performance scanners, dedicated computer work stations and advanced software.
Digital Document Indexing
Indexing and verification of your electronic documents
Our EAS software integrates a hybrid classification plan system that manages physical document storage and electronic records in a unified way.
Indexation is set up according to your search criteria, to ensure the ease of retrieval of digital documents. Our experts will also verify the digitised documents to be sure of the quality and to respect the client’s brief.
Search for your Digitised Records
Document Management System with search criteria
The documents, once digitalised and indexed, will be added to our Document Storage System. This will allow users to consult digitised records in an easy and secure way. The original physical records will be stored securely and confidentially.
EAS software search engine will examine all the metadata of each saved document and match it with those provided by the user in the search interface.
EAS: Our technology to search and request a record
Unique software at your fingertips, in seconds!
EAS Software
EAS is a unique software developed by the AGS Records Management team.
This allows us to control its development and integrate the demands of our customers more efficiently. It enables the search and control of physical archives, as well as the consultation of digital images.
EAS is a full Web SAAS Software. Access is secured by a login and password, as well as by a HTTPS protocol. Thanks to its web technology, an Internet connection is sufficient to connect. The deployment of this tool is therefore very fast, at a lower cost and without any change to computer equipment.
Due to AGS Records Managements’ stringent quality and information security standards the EAS System is ISO 27001 certified. This ensures the protection and security of all information and peace of mind for our clients. International standards in Information security are assured.