Physical Archiving

Physical archiving requires efficient organisation and a thought-out methodology, backed by solid resources. It is advised that you contact a professional to help you develop and implement your document management and archiving processes.

We can effectively and sustainably assist you in managing your archives.

Archivist busy with physical records archiving.

Outsourcing the storage of your documents will allow you to save time and space and to increase efficiency, while remaining completely secure.

Moreover, our processes guarantee you complete traceability of your records. Managing and preserving records is a profession in its own right, requiring specialised skills and expertise including archival, organisational, logistics, IT, regulatory or real estate.

We provide a full complement of physical archiving services, managing the archive life cycle of your records from scanning and storing, through to destruction. A turnkey solution that will benefit your business.

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Physical records management from A to Z

Streamlined processes, ease of access and the security of your records can be guaranteed by AGS Records Management

Collection/implementation

Transfer and handling

  • Reconciling logistical and human resources according to your premises and needs

Sorting, taking inventory and packing records into containers

  • Classification according to the defined classification matrix
  • Packing into containers adapted to your records
  • Unique bar code allocation for each record

Data capture

  • Processing the inventory
  • Integration into our database
  • Enabling online access to the inventory

Our solution offers automatic or semi-automatic control and an ability to statistically analyse whether the brief matches the service that was rendered.

Secure/Storage

Method of storage

  • Records storage on metal racks

Guaranteed security

  • Detection and protection against intrusion and fire
  • Regular fumigation and vermin treatment
  • Security installations checked by accredited companies
  • Random location of containers

Confidentiality

  • Anonymity of clients’ records
  • Access controlled operation system

Option to install a records storage facility on your own premises.

Management of records

Access and administrative processing

  • Web-interface enabling you to manage your records
  • Personalised access levels for your employees

Communication

  • Prompt transmission that is adapted to your requirements and workflows
  • Physical or digital delivery
  • On-line requests via our website

AGS Records Management offers you a scanning service.

Confidential destruction

The destruction of the records concerns documents whose legal period of preservation has expired or confidential records that need to be shredded.

Different solutions proposed:

  • Recycling
  • Grinding or compacting
  • Incineration

Which implies:

  • Authorisation for destruction by authorised persons
  • Certificate of destruction issued